1. Gaining a Prioritization Mindset
1. What is the best way to rank your work priorities, so you get value from your prioritization?
by level of priority
by not personalizing your priorities
by urgency and importance
2. How does using a task-based mindset allow you to focus on what is important?
It is reactive.
It is proactive
It is predictive.
3. Moving too quickly on your to-do list items can get in the way of your progress. What is a step you can take to better address your priorities?
Do not prioritize more than three tasks.
Pause for 60 seconds to reclaim your attention
Prioritize intentions immediately.
2. The ABCs of Prioritization
1. Your goal is to turn a big priority into a more actionable project. What is an example of a way to gain momentum?
Set yourself up for small wins
Start with the most difficult task.
Look at the project as a whole.
2. How can attention paths help you stay focused on your priority?
They motivate you to work faster.
They allow you to be selective with your attention
They can remove the roadblocks you face.
3. What is the magic question you can ask about your to-do list every day?
something that identifies your top priority
something that moves you forward
something that promotes reflection
3. Awareness, Clarity, and Focus
1. How would you describe the benefit of improving your awareness and focus?
You know what work to delegate.
You discover what is important to you
You work faster on your priority.
2. When you have clarity related to your priorities, what does it offer you?
a less hectic schedule
a way to organize
a fresh start
3. You are having difficulty finding clarity on your next priority, so you decide to schedule a clarity day. What is a best practice to make your day successful?
Work around existing meetings but block out a couple of hours to focus.
Book a meeting space for the day to ensure that you can focus
Work on planning your tasks for the next month so you know what you will work on.
4. When you are working on finding and fostering focus, what is the best way to get into a state of flow?
Theme your time.
Attach modes to tasks
Spend time journaling.
4. Using Time Theming As an Attention Path
1. How can you keep yourself on track after setting yearly goals?
Set your goals to follow the calendar year.
Ensure that your goals are broad and ambitious.
Connect with your yearly goals at least once per week
2. When should you use horizontal theming to prioritize work?
when you want to block time to align with your daily theme
when you need to set aside blocks of time for tasks over multiple days of the week
when you need a block of time to complete a one-time task
3. When you are trying to complete a priority project, how can a weekly sprint help you?
You put most of your focus on your priority project over a week
You focus on your priority project during back-to-back weekly sprints.
You balance your weekly sprint priority with your monthly theme.
4. How should you approach setting up daily themes to help you prioritize your work?
Only schedule tasks related to the theme for that day.
Be consistent with your theme days every week
Have a different theme for every day.
5. What should you keep in mind when you start using monthly themes to prioritize your goals?
You should not repeat your monthly theme.
You should focus on your professional priorities.
You do not need to theme every single month
5. Using Modes As an Attention Path
1. You would like your assistant to complete some of your tasks, so you decide to prioritize by resource using assistant mode. How does this help you?
It tells you what you put on your assistant’s plate
It sets up a separate plan for your assistant.
It notifies your assistant of the work you assigned to them.
2. What is the advantage of using energy modes to prioritize your work?
You can focus your energy on the highest-priority tasks.
You identify what energy level you need in order to work on a task
You find and delegate tasks that are not worth your energy.
3. When prioritizing your work, why should you tag your tasks with themes?
to align your tasks with your yearly goals
to eliminate tasks that do not fit your themes
to quickly identify and prioritize tasks
4. How should you approach setting up activity-based modes to help you prioritize your work by activity type?
Make them personal
Make them broad.
Make them aspirational.
5. You are working through your priorities by the time you have available and decide to try the Pomodoro Technique. How much time will you spend on a single task before moving to another?
6. The Value of Chronicling
1. How can you work toward consistent journaling, so you get the most out of it?
Schedule 30 minutes to journal each day.
Journal with photos instead of writing.
Add journaling to your morning or evening routine
2. How can you use a daily journal to avoid making the same mistakes in the future?
by looking at how you spent your time and how you would like to spend it
by breaking down your priorities and assessing them
by reflecting on your past and repositioning yourself for the future